Data Controller:
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READY TO VUALA S.L., with Tax ID No. B-72670805 and registered address at Calle Via Augusta No. 114, Floor 7, Door 1, 08006, Barcelona (hereinafter, “SIMON AI”)

‍Purposes:
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(i) To enable the client’s finance teams to query, analyze and obtain contextualized information from data contained in their ERP and corporate tools;
(ii) to generate reports, insights and automations related to financial management;
(iii) to analyze conversations and usage logs for service improvement purposes;
(iv) to send newsletters and commercial communications related to SIMON AI’s own activities, products, services and promotions, without implying the communication of your data to third parties or the creation of profiles;
(v) to manage the creation of a SIMON AI user account;
(vi) to ensure compliance with legal obligations;
(vii) to manage your application for job positions offered through the “Careers” section; and
(viii) where applicable, and depending on your cookie settings, to carry out statistical analysis and create profiles based on your browsing habits.

‍Legal basis:
‍
‍(i) performance of a contract and/or pre-contractual measures;
(ii) the data subject’s explicit consent; and
(iii) compliance with a legal obligation.‍

‍Recipients:

‍(i) those required by law;
(ii) subprocessors for service provision (e.g., database and managed storage providers, language model providers for AI functionalities, etc.); and
(iii) providers that render certain services to us (e.g., virtual infrastructure, cloud computing services, etc.), who may access and/or process your personal data as data processors.

‍International Transfers: those resulting from our relationship with service providers in accordance with Chapter V of the GDPR.

Rights: Access, rectification, erasure and objection, as well as other rights, as explained in the additional information.
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‍Additional information: You can consult additional and detailed information on data protection in our Privacy Policy.

Additional information on data protection
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‍This Privacy Policy describes the processing of your personal data carried out by READY TO VUALA S.L. (hereinafter “SIMON AI”), through the website: https://www.joinsimon.ai (hereinafter, the “Site”).

You must be of legal age to use the services offered through this Site. If we detect that you are under 18 years old, we may block and/or delete any personal data that you may have provided.

Regarding the use of social networks, we recommend that parents or guardians regularly check and supervise their children’s internet activity. Please ensure that your children do not provide us with personal data without your authorization and consent.

In any case, parents or guardians of minors may contact privacy@joinsimon.ai to block and/or delete the minor’s personal data, through the means indicated in the “YOUR RIGHTS” section of this Privacy Policy.

WHO IS THE DATA CONTROLLER?
‍
Identity: READY TO VUALA S.L.
Tax ID: B-72670805
Address: Calle Via Augusta No. 114, 08006, Barcelona (Spain)
Phone: (+34) 671456106
Email: privacy@joinsimon.ai
‍

WHAT PERSONAL DATA DO WE PROCESS?
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i. Personal data you provide to us. Generally, the personal information you provide (for example, through forms on the Site, when contacting our customer service, or registering on the website) includes:
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• Identification and contact data: First and last name, commercial/legal name, email, phone/mobile, postal address (street, city, state/province, postal code, country), customer/supplier/employee identifiers.
• Economic-financial and billing data: Amounts, balances, prices, payments/collections, invoices, accounting accounts, transactions, payment methods and bank references (depending on ERP source).
• Commercial/operational activity and behavior data: Order/transaction history, statuses (order/invoice/approval), first/last purchase dates, operational metrics linked to customer/supplier/employee.
• Employment/professional data (internal B2B/ERP scope): Employee data such as department, role/title, start date, labor costs and organizational assignments.
• Tax/official identification data (commercial/tax context): NIF/CIF/VAT and supporting tax or transaction numbers/documents.
• Special categories (sensitive) – limited presence: Gender, date of birth.

• If you request information through the forms provided or contact our customer service, to process and respond to your request and provide the best possible service;
• To enable the client’s finance teams to query, analyze and obtain contextualized information from data contained in their ERP and corporate tools, as well as to generate reports, insights and automations related to financial management. Processing is carried out exclusively for the provision of the contracted service.
• Processing does not include profiling or automated decision-making with legal or significant effects on individuals. SIMON AI may generate personalized responses based on the user’s role or preferences within the organization, exclusively for operational purposes related to service delivery.
• It also does not include the use of data to train models.
• To a limited extent, and exclusively for service improvement purposes, SIMON AI may analyze conversations and usage logs. Such analysis is carried out under confidentiality and security measures and does not involve training foundational models or transferring data to third parties for their own purposes.
• If you subscribe and do not object, to send you newsletters and commercial communications related to SIMON AI’s activities, products, services and promotions, without implying the communication of your data to third parties or profiling;
• If you wish to create a SIMON AI account, to manage your subscription request and access to content and functionalities available to you as a user;
• Compliance with legal obligations, including, but not limited to, Law 10/2010 on the Prevention of Money Laundering;
• If you express interest and submit an application, to manage your candidacy for job positions offered through the “Careers” section of the Site;
• Depending on your cookie settings, to perform statistical analysis and create profiles based on your browsing habits.

• When you request information or contact customer service: performance of a contract or pre-contractual measures;
• When you subscribe to commercial communications: your explicit consent;
• For account creation and management: performance of a contract or pre-contractual measures;
• For compliance with legal obligations;
• Where applicable, your consent for statistical analysis and profiling based on browsing habits;
• For managing your job application: pre-contractual measures.

• Competent authorities, courts, tribunals, or other third parties authorized under applicable law;
• Subprocessors for service provision (e.g., database providers, managed storage providers, language model providers for AI functionalities, etc.);
• Service providers (e.g., virtual infrastructure, cloud computing services, etc.) acting as data processors.

• Adequacy decisions by the European Commission
• Binding Corporate Rules
• Standard Contractual Clauses
• Codes of conduct or certification mechanisms

• Adequacy Decision (preferred)
• Binding Corporate Rules
• Standard Contractual Clauses

• Right of access
• Right to rectification
• Right to object
• Right to erasure
• Right to restriction of processing
• Right to data portability
• Right to withdraw consent
• Right not to be subject to automated decision-making